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NJGMIS

info@njgmis.org

NJ, US

Form Section 1
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2019 NJ GMIS Technology Education Conference

SPONSORSHIP APPLICATION


About NJ GMIS TEC
 

GMIS is the nation’s largest association of government IT leaders. Members come from all sectors of government (federal, state, local and K-12 education). We provide an organizational structure and networking opportunities, with activities that enhance coordination between state, county and local governments as well as with public school agencies. GMIS provides an unprecedented forum for the exchange of ideas, information and techniques covering hardware, software, management and communication developments as they relate to government agencies’ use of technology. Glancing through the leadership roster, you will notice that IT managers from both large and small organizations are active participants in the association, and are committed to making it a success. Nationally, GMIS members control hundreds of billions of IT budget dollars and are influential in their organizations.


Over 250 New Jersey public sector IT professionals, are expected to attend our 10th annual conference. The education sessions will focus on providing the most up-todate information and the newest solutions aimed at New Jersey’s government IT specialists. For both regional and national providers, this is THE conference to attend if you want to market to this important group.

 

NJ-GMIS invites you market your company’s products and services at our 10th Annual Technology Education Conference.

 

EVENT DATE & LOCATION:

Thursday, April 4, 2019
The Palace at Somerset Park
333 Davidson Ave., Somerset, NJ 08873

Form Section 2
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2019 NJ GMIS Technology Education Conference

SPONSORSHIP APPLICATION

Please reserve your exhibit space and/or sponsorships using the form below. All commitments are subject to the provisions stated in the Exhibitor Terms and Conditions. 


CONTACT INFORMATION

SPONSORSHIP SELECTIONS

An up-to-date listing of available sponsorships and exhibit booth floorplan may be viewed by clicking here.

Available Sponsorships (Includes Exhibit Table)

EXHIBIT TABLE PREFERENCES

For the current exhibitor floorplan, please click here.

Metal sponsors will be assigned tables from the reserved section of the floorplan based on level of sponsorship.

Sponsors may indicate their booth preferences. Booth preferences will absolutely be considered but will not be guaranteed.

ADDITIONAL OPPORTUNITIES (New This Year!)

At the request of several 2018 sponsors, we have added additional "add-on" sponsorship opportunities to the event. These opportunities do not include a table or additional registrations. As you are already a metal sponsor, we are offering these "add-on" opportunities to you at 25% off! 

The opportunities include:

Track Sponsor ($1,000  $750) - Four Available
 Sign inside and outside of your sponsored track session room with company logo
– Logo on NJ-GMIS sponsorship page
– Logo in program indicating “____ Track Sponsored By”

Program Sponsor ($1,000  $750) - One Available
– Receive recognition as Program Sponsor with company logo printed in program that every attendee receives at check-in.

Exhibit Hall Sponsor ($2,000  $1,500) - One Available
– Signage throughout exhibit hall with company logo
– Logo on NJ-GMIS sponsorship page
– Logo in program indicating ” Exhibit Hall Sponsored By”
– Three minute exhibit hall opening welcome speech opportunity

Conference Mobile App Sponsor ($1,500  $1,125) - One Available
– Conference mobile app branded with sponsor’s logo
– Dedicated conference email blast announcing conference mobile app availability for download, branded with sponsor’s logo
– Logo on NJ-GMIS sponsorship webpage
– Logo in program indicating “Conference Mobile App Sponsored By ____”

“Follow Me!” Exhibit Hall Floor Sticker ($1,000  $750) - One Available
– Logo with “Follow me to booth # ___” stickers placed in high traffic area of exhibit hall floor, leading to your booth
– NJ-GMIS purchases sticker

Add-on Sponsorship Opportunities

ADDITIONAL OPPORTUNITIES (Included for All Sponsors and Exhibitors at No Additional Cost)

Prize Drawing
Bag Swag (To Be Mailed By Sponsor To NJ GMIS At Our Shipping Address Included on This Form)
Form Section 3
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2019 NJ GMIS Technology Education Conference

SPONSORSHIP APPLICATION

TERMS & CONDITIONS

 

Your reservation for exhibit space or sponsorship at the 2019 NJ-GMIS Technology Education Conference is subject to acceptance by the NJ-GMIS TEC Foundation (hereinafter “Foundation”) on or before April 4, 2019 and upon such acceptance shall constitute a contract to use the space assigned.

- Contracts received after this date will be considered only if table space is available.

- The exhibit show will be at The Palace at Somerset Park, in Somerset, New Jersey.

- Each exhibit space is a 6 foot skirted table with 2 chairs, unless otherwise specified.

1. Character of Exhibit: The Foundation reserves the right to decline, prohibit or restrict any exhibit, activity or conduct within the exhibit areas, which in its opinion, is not suitable.

2. Payment for Space: Payment of the total rental charge for reserved exhibit space, together with a digitally signed contract, must be received by the Foundation as soon as possible to guarantee exhibit space, and absolutely no later than 30 days after application. Specific exhibit spaces are not reserved until payment is received. A $200 late fee will be charged for contracts received after this date and will be considered only if booth space is available.

3. Exhibitor Registration: Exhibit space rental fees include a full exhibitor conference registration for two (2) attendees. Additional registrations may be requested at the time of rental, but will not be guaranteed until after Marc 23, 2019 to ensure an acceptable ratio between the number of exhibitor participants and number of government attendees.

4. Meals and Hotel Reservations: The exhibit space rental fee includes admission to all events (except those activities designated in the agenda as “optional”) for two attendees from your company. An appropriate name badge will admit each person to these events and must be worn at all times. Hotel reservations ARE NOT included. 

5. Subletting of Space and/or Registrations: No exhibitor shall assign, sublet, or apportion the whole or any parts of the space rented, or permit any other party to exhibit therein, or allow any other company, partner or reseller to register using their earned company registrations without prior express written permission from the Foundation. In other words, sharing of booth space or registrations between two companies is expressly prohibited unless specifically requested and approved in advance by the Foundation. Companies with strategic partnerships may not share a single space, and all attending registrants must be employed by the company of record, i.e., the company that has contracted for the assigned space.

6. Installation and Dismantling: Exhibits must be installed between 6:30 AM and 7:30 AM on Thursday April 4, 2019. Dismantling can begin no earlier than 3:30 PM. Should you choose to break down your exhibit early, without prior consent, the Foundation will issue a fine of $1000. NJ-GMIS membership and attendance at future events will be suspended until the fine is paid in full. Anything too large to fit on a hand truck must be loaded/unloaded via the Palace’s loading dock. Any item to be shipped must be sent no earlier then one week prior to the event. Materials may be shipped c/o The Palace at Somerset Park, 333 Davidson Avenue, Somerset, NJ 08873, Attn: NJ-GMIS Technology Conference April 4, 2019.

7. Prizes: The conference Foundation has included extended breaks and an exhibitor-focused session at the close of the conference. The Foundation would like to host drawings for prizes provided by exhibitors at the close of the conference during an exhibitor appreciation event. If you have a prize you would like to donate for this, please indicate this on your sponsorship application.

8. Liability: The NJ-GMIS TEC Foundation, NJ-GMIS, and/or The Palace at Somerset Park will not be responsible for the safety of exhibits from theft, damage by fire, or any other cause. The exhibitor hereby expressly assumes full responsibility for injury or damage to all persons, property or things occurring within the exhibit space assigned to the exhibitor in accordance with the Terms of Exhibit Contract.

9. Supplies Provided to Exhibitors: Each exhibit space will be equipped with a 6' x 30" skirted table, and two chairs, unless otherwise specified. Electricity will be provided at each exhibit space. Wireless internet is available throughout the facility and is shared by all exhibitors and attendees. If you have specific high-bandwidth needs or other needs not covered in this agreement they MUST be requested via email to info@njgmis.org or we may not be able to accommodate your request.

10. Assigned Space: Once you have received your space assignment, you cannot setup or move exhibit space materials to any area outside your space without prior written approval of the Foundation.

11. Staffing: Exhibitors are expected to staff their space during those periods specified on the conference agenda. Exhibitors are encouraged to be present and attend all conference sessions, but that attendance is not required.

12. Cancellations: Cancellation requests for exhibit booths must be received by Feb 10, 2019 in order to be eligible for a partial refund. Sponsorship money is not refundable.

13. Contract: These provisions become a part of the contract between NJ-GMIS TEC Foundation and the exhibitor. Items not covered are subject to the decision of the Foundation.

14. Changes to Terms and Conditions: NJ-GMIS TEC Foundation reserves the right to modify these terms without notice at any time. Changes will be transmitted to all exhibitors in writing at the time of the change.

15. Submission of Contract: This contract must be submitted digitally. Contracts printed and mailed will not be accepted. 

Agreement with Terms & Conditions

INDEMNIFICATION POLICY

To the fullest extent permitted by law, the Contractor/Vendor/Sponsor shall defend, indemnify, and hold harmless NJ GMIS, including its directors, officers, employees, agents, volunteers and representatives from and against all claims, damanages, losses, and expenses, including, but not limited to reasonable attorney's fees, arising out of our resulting from any act, conduct, omission, negligence, misconduct or unlawful act (or act contrary to any applicable governmental order or regulation) of Contractor/Vendor/Sponsor, its owners, employees, contractors, subcontractors, agents or representatives in complying with this Agreement. The foregoing includes, without limitation, injury or damage to the person or property of NJ GMIS or any third party, whether or not subject to any policy of insurance. 

Agreement with Indemnification Policy
Sign Here
Full Date
Form Section 4
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2019 NJ GMIS Technology Education Conference

SPONSORSHIP APPLICATION

BILLING CONTACT INFORMATION

PAYMENT

Payment is due within 30 days of application. Failure to pay by the deadline will result in the cancellation and resale of your sponsorship.

If paying by check, YOU MAY SKIP THE PAYPAL FORM. Please make check payable to NJ GMIS TEC Foundation and mail to:

NJ GMIS
PO Box 6535
Somerset, NJ 08875

If paying by credit card, please use the PayPal form displayed after you click the "submit" button.  Please be aware that PayPal payments are subject to a 3% processing fee. 

If you require an invoice prior to payment, please submit your incomplete application and NJ GMIS will send to you an invoice upon receipt of your application.

PAYPAL FORM

Gold Sponsorship **includes 3% service fee if paying by credit card 7210
Silver Sponsorship **includes 3% service fee if paying by credit card 5562
Program Sponsor **includes 3% service fee if paying by credit card 773
Exhibit Hall Sponsor **includes 3% service fee if paying by credit card 1545
Conference A/V Sponsor **includes 3% service fee if paying by credit card 773
Conference Mobile App Sponsor **includes 3% service fee if paying by credit card 1159
"Follow Me!" Exhibit Hall Floor Stickers **includes 3% service fee if paying by credit card 773
Track Sponsor **includes 3% service fee if paying by credit card 773
Break Sponsor **includes 3% service fee if paying by credit card 1700
Lanyard Sponsor **includes 3% service fee if paying by credit card 1932
Subtotal

payments processed through:

Form Section 5
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2019 NJ GMIS Technology Education Conference

SPONSORSHIP APPLICATION

APPLICATION RECEIPT, NEXT STEPS AND LOGISTICS

Upon receipt of your sponsorship application, NJ GMIS will send to you a confirmation within 48 hours. 

This confirmation will include an invoice or receipt as applicable, next steps (including registration of sponsor attendees), and overall event logistics.

If you have any questions, please contact us at info@njgmis.org.